Sandfield Recruitment Privacy Notice

Sandfield is committed to protecting your privacy. This notice explains how we collect, use, and store your personal information during our recruitment process.

 

1. Information We Collect

We collect information necessary to assess your suitability for roles at Sandfield, including:

  • Directly from you: Your name, contact details, CV, cover letter, work history, skills, and any correspondence or interview recordings (including video interviews).

  • From third parties: We may collect information from recruitment partners (e.g., SEEK), background check providers (e.g., Ministry of Justice criminal history checks), or referees you’ve provided.

  • Publicly available information: We may review professional profiles on LinkedIn to support your application.

 

2. How We Use Your Information

We use your data to:

  • To consider your application in respect to a role for which you have applied.

  • To consider your application for the suitability of other roles.

  • To communicate with you regarding the recruitment process.

  • To enhance any information that we receive from you with information obtained from third-party data providers.

  • To find appropriate candidates to fill our job openings.

 

3. Third-Party Services (Workable)

We use Workable, an online recruitment platform, to manage applications. Workable processes your data on our behalf and may store it on secure servers located outside of New Zealand (e.g., in the USA or EU). We take reasonable steps to ensure Workable protects your personal data to a standard comparable to New Zealand privacy laws. Workable is only entitled to process your personal data in accordance with our instructions. 

 

4. Storage and Security

  • Security: We take reasonable steps to protect your data from loss, unauthorised access, or misuse. We take appropriate measures to ensure that all personal data is kept secure, including measures to prevent it from being accidentally lost, used, or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality. 

  • Retention: We typically retain candidate information for 5 years to consider you for future opportunities, unless you ask us to delete it sooner.

 

5. Your Rights

Under the NZ Privacy Act 2020, you have the right to:

  • Access: Request a copy of the personal information we hold about you.

  • Correction: Request that we correct any inaccurate information.

  • Deletion: Ask us to remove your details from our database.

 

6. Contact Us

If you have questions or wish to exercise your rights, please contact [email protected]. If we cannot resolve your concern, you have the right to contact the NZ Office of the Privacy Commissioner.